Principal Responsibilities of the Classification:
Performs many of the following responsibilities in support of the Senior Program Director (SPD) and departmental operations:
A. Executive and Administrative Support
- Provides principal secretarial and administrative support in the office of the Senior Program Director and, as needed, to subordinate staff.
- Maintains a close and highly responsive relationship to the day-to-day activities of the SPD.
- Manages and updates the SPD’s calendar, ensuring seamless coordination of meetings and appointments.
- Prepares and schedules internal and external meetings as requested by the SPD, including the preparation and distribution of materials for Weekly Staff Meetings.
- Handles routine administrative tasks such as typing, mailing, filing, and ordering supplies for the department.
- Prepares various documents in alignment with established policies and procedures.
- Reviews outgoing materials and correspondence for internal consistency and conformance with procedures.
B. Communication and Visitor Management
- Provides frontline reception duties including greeting and directing visitors, routing calls, and addressing inquiries not requiring the SPD’s attention.
- Facilitates effective communication between departments, including coordination with the 89th and 316th, ensuring operational consistency and collaboration.
C. Document and Record Management
- Maintains and organizes essential documents, ensuring efficient access and operational support.
- Manages and updates Appointment Letters and processes Access Request Forms to ensure accurate and timely records.
- Regularly checks Aircraft Feedback forms and compiles daily and monthly reports for leadership review.
D. Meeting and Event Coordination
- Oversees conference room scheduling and preparation for meetings and events.
- Coordinates the nomination process and logistics for recognition programs including Quarterly, Annual, and Golden Bolt Awards for the 89th and Amentum.
E. Program and Policy Administration
- Monitors and reviews Contract Surveillance Reports to ensure they align with customer expectations.
- Administers the random drug testing program, ensuring month-to-month compliance and accuracy.
- Processes requisitions and received shipments through AMRO for company purchasing.
F. Travel and Expense Management
- Assists department personnel with travel arrangements including lodging, airfare, and rental cars.
- Prepares and submits expense reports with accuracy and timeliness.
G. Employee Relations Support
- Provides support in managing grievances and conflict resolution, contributing to a positive and productive work environment.
H. Other Duties
- Performs other administrative and support duties as assigned to ensure smooth and efficient department operations.
Requirements:
Education:
High School diploma or equivalent
Experience:
Six (6) years of experience in a related field. Preferable as a Secretary.
Special Knowledge/Skills Required:
-Ability to interact professionally with all levels of employees and customers.
-Ability to work independently with good decision-making skills.
-Knowledge of various computer applications (ex: Word, Excel, PowerPoint, Access, etc.).
-Excellent communication and people skills.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.
