Since 1983, DK Turbines has been one of the most trusted suppliers of airframe, turbine and avionics parts for the corporate aviation fleet. DK Turbines stocks a wide variety of airframe parts for Learjet, Falcon, King Air, Citation, Hawker and Challenger aircraft and engine parts for TFE731, TPE331, CJ610, CF700, and PT6 engines. Our goal is to provide the parts needed to get and keep aircrafts flying.

Job Summary:

The Office Supervisor is responsible for overseeing daily office operations, supporting accounting functions, addressing and resolving issues related to office operations, assisting with customer service, managing staff, and ensuring administrative efficiency. Key responsibilities involve implementing office policies and procedures, managing budgets, coordinating tasks, and maintain records of sales. Duties involve but are not limited to:

• Enter expenses by receiving, processing, verifying, and reconciling invoices with PO’s and verifies receipt of purchases & repairs in accounting and other software.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Verifies vendor accounts have up to date Fed ID’s in accounting software.
• Verifies vendor accounts for accuracy.
• Maintains historical records by scanning documents into accounting software.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Resolves valid, invalid, or unauthorized deductions by following up with customers and providing details to show the error or issuing credit memo with approval.
• Resolves AR collections by examining customer payment plans, payment history, and credit lines.
• Oversee daily office operations and ensure that office processes run smoothly.
• Manage office supplies inventory and place orders as needed.
• Coordinate maintenance and repairs of office equipment.
• Develop and maintain a filing system.
• Handle office-related inquiries and provide general support to visitors.
• Plan in-house activities such as meetings and lunches.
• Ensure office safety and compliance with health and safety regulations.
• Implement and maintain office procedures and policies.
• Support HR in onboarding and offboarding employees.
• Addressing and resolving issues related to office operations.

Education & Skills:

• Must possess a valid unrestricted driver’s license
• Must have a High School diploma or GED
• Advanced understanding of accounting principles in relation to AR area
• Customer service background
• Proficiency Microsoft 365 skills, computer software & internet proficiency
• Prior NetSuite or other accounting software experience
• Strong written and oral communication skills to effectively communicate with customers and management
• Capability to work independently with strong attention to detail
• Ability to work on a fast pace environment
• Ability to organize and prioritize a variety of tasks

Work Environment & Culture Skills:

• Candidate must be ethical and trust worthy
• Candidate must be able to read, understand, and write English
• Candidate should be motivated, resourceful, energetic, organized, and able to manage and be managed
• Candidate must be reliable, punctual, and flexible
• Candidate must be able to multi-task, respect, and maintain confidentiality
• Candidate must be service oriented and able to work at a fast pace and handle stress and problematic issues well with a good attitude
• Candidate must be able to communicate effectively and work within a team-focused environment
• Candidate must be respectful of diverse populations and cultures
• Candidate must have an outgoing personality with expertise at developing relationships

Education / Requirements:

• Candidates must have a High School Diploma or GED

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

• Employees are regularly required to, stand, sit, talk, hear and use hands and fingers to operate a computer and telephone keyboard

Other Requirements:

• Must be available full-time
• Must be at least 18 years of age
• Must be legally authorized to work in the United States
• A valid unrestricted driver’s license, clean driving record

Benefits:

Employer Provided:

• Short Term Disability
• Employee Assistance Program (EAP)
• Basic Life Insurance with Accidental Death & Dismemberment Insurance
• Travel Assistance Program
• Fidelity 401K with match
• PTO

Employee Elective:

• BCBS – Medical 500 PPO and 1000 PPO options, Dental PPO, Prescription, Teladoc
• EyeMed - Vision
• Flexible Spending Account – Medical and Dependent Care
• Long Term Disability
• Life Insurance for Employee, Spouse, and Child
• Accident and Critical Illness Insurance for Employee, Spouse, and Child
• Hospital Indemnity for Employee, Spouse, and Child
• Met Law Coverage
• Nationwide Voluntary Pet Insurance Discount