Job Purpose

• To Provide overall guidance to processes related to non-engineering billing process, ensuring accurate and timely processing of invoices and payments for domestic & International.
• Ensure accurate and timely payments for non-engineering services, materials, and equipment procured for various projects, while adhering to financial policies and regulatory compliance
• Generate MIS and reports for all activities, including control and exception reports for all projects, client accounts, etc
• Managing and grooming the AP team with continuous improvement plan.
• To Ensure the compliance on P2P complete chain where AP – Non technical is part of the process

Key Accountabilities

Strategic Activities

• Oversee payment process, including providing quality assurance, quality control, and customer service; ensure that deadlines are met, and tasks are completed
• Lead the development of the day-to-day reimbursements, cheque processing, domestic and international pay
• Review and validate invoices related to non-engineering services, contractors, consultants, and vendors engaged in non-engineering projects
• Review and verify invoices related to stores and inventory items, including materials and equipment purchased for various departments
• Build efficient systems and processes for domestic processes with a view of delivering value to both internal and external stakeholders
• Identify opportunities to streamline and improve the efficiency and accuracy of the domestic payment processes.
• Implement best practices and automation solutions to enhance productivity and reduce manual tasks
• Develop sufficient mitigating measures and controls to reduce any financial risk and exposure identified

Non-Engineering Accounts Payable

• Lead the team responsible for accurate, complete, and timely billing & collections with closure of all related audit issues & support
• Liaise with all vendors/suppliers including caterers, third party vendors, etc. on timely invoice processing
• Lead the preparation of monthly/quarterly expense report with list of all invoices and make the same available to concerned corporate and admin department
• Lead teams to analyze and resolve all invoice related queries raised by business teams
• Lead teams to verify and post all invoices into the accounting system of the firm in a timely manner
• Manage teams to conduct research into data trends to analyze future spanet scenarios
• Communicate with vendors and resolve queries related to invoices and provide updates on the same
• Support in development of invoice processes and policies to ensure that internal controls are in place
• Ensure adherence to all statutory and regulatory requirements
• Accurately maintain records of all bill passing activities, payments, and relevant financial documentation
• Identify opportunities for process optimization, efficiency enhancement, and cost-saving initiatives in the bill passing function
• Periodical reports presentation as desired by the management.

Team Management

• Set the functional goals and objectives and ensure the cascading of the same to the reporting departments and guide their achievement
• Provide direction and advice to the direct reports in performing their delegated responsibilities
• Oversee the overall performance of direct reports and ensure KPI’s are well communicated and monitored

Education Requirement

• Master’s degree and/or related field experience in Finance or equivalent

Experience

• 6+ years of experience with experience in working in teams for finance function
• Experience in the aviation sector is an added advantage
• Working knowledge of SAP
• Specialized in ATF & Airport Operators from the AP perspective.