Administrative and Office Support Student Trainee

Job Description:

We are offering you an opportunity to join a diverse team of talented and dedicated technical professionals and have your career "take off" via the Federal Aviation Administrations Gateways Internship Program. The Administrative and Office Support Student Trainee is responsible for assisting in administrative and office support work as it relates to management, program and administrative analysis, and process evaluation.

Duties

The Administrative and Office Support Student Trainee is responsible for assisting in administrative and office support work as it relates to management, program and administrative analysis, and process evaluation.

The student trainee performs a mixture of routine and somewhat complex tasks under the general direction of a manager, project/program manager, team leader, or other more experienced employee. The work activities typically support the work of other employees and contribute to the activities of the organizational unit.

The student works with teams working on mission-related projects. Engages in meaningful learning and development activities while applying basic knowledge and limited experience in performing tasks. Assists manager and other employees in day-to-day operations.

Works with more experienced team members in compiling and consolidating data, computing or verifying the accuracy of budget data and inform more experienced team member, team lead, project/program manager or manager of discrepancies. Identifies discrepancies and data omissions and regularly refers these problems and work issues to a manager, project/program manager, team leader, or more experienced employee for guidance.

Receives detailed instructions from a manager, project/program manager, team leader, or more experienced employee as to performing specific tasks such as, searching historical files for readily available background information such as recent staff or function changes, organizational charts, mission and function statements, and position descriptions. Supports higher level employees in the design of organization and workflow charts, using graphic design software.

Assists and supports the day-to-day operation by entering and tracking fiscal data using a variety of automation tools such as Delphi, US Band, Castle, Travel (E2). Uses one or more established automated systems to enter and retrieve factual information, gather data for use in reports, charts or graphs. Assists in maintaining filing systems, supplies, equipment, and publications; help to ensure office handbooks, orders, directives are maintained and kept current, as directed.

Contacts are primarily internal to one organizational unit to share basic information and to receive guidance. In some areas, may have limited contacts with external customers. Work is reviewed regularly during assignments and at completion to ensure timeliness and all aspects of quality.

Features of the Gateways Internship Program

Appointment: If selected, your appointment may not exceed a total of 120 days after graduation.

Agreement: All participants must sign a written Gateways Internship Agreement with the FAA that clearly identifies expectations of the appointment such as duties, length of appointment, work schedule, training, mentorship etc.

Conversion: Although it is not guaranteed, an intern may be converted from the Internship program to a permanent excepted service position without further competition after successful completion of the educational program (awarding of degree), completion of a minimum of 640 hours of career-related work, required training, mentorship, and other requirements in accordance with the interns participant agreement.

Termination: Participation in this program may be terminated at any time.

Transcripts:Must be submitted. If you do not submit your transcripts, your application will be considered incomplete and will not be given further consideration.

Housing: Housing is the responsibility of the applicant.

Job Requirements:

Requirements Conditions of Employment

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
This position has a positive education requirement. Transcript(s) required.
If you do not submit transcripts, you will not be considered for this position.

Qualifications

To qualify for the FV-C, you must be currently enrolled full time or at least half time in an accredited educational institution (college, university, vocational school, trade school, etc.) and show completion of 1 full academic year of post-high school study. Full or half time enrollment is defined by your educational institution.

Degree Requirement: course of study leading to a degree or equivalent. Transcripts must be submitted with your application, or you will not be considered for this position.

Qualifications must be met by the closing date of the announcement.

Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

Some, all or none of the applicants may be interviewed.

Education

This position has a positive education requirement: Applicants must submit a copy of their college or university transcripts(s) and certificates by the closing date of announcement to verify qualifications. If selected, an official transcript will be required prior to appointment. You may upload these documents with your application in USAJOBS or fax it to fax number provided in the announcement (please include announcement number on each page).

Failure to do so will result in loss of consideration.

Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/accreditation.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalence to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

Supplemental documentation, e.g. transcripts or veteran's documentation will be accepted in combination with your online application. These documents should be uploaded to your USAjobs application OR emailed to 9-ACT-HR-Questions@faa.gov OR faxed to 609-485-8995 on or before the closing date of this announcement. All submitted documents should reference the announcement number, ACT-AJW-25-GATEWAY-93676.

This position has a positive education requirement; college transcripts are required for ALL candidates newly appointed to the FAA in the 399 series.

College transcripts must be submitted from current FAA employees applying for internal vacancies if they have never held a position in the 399 series with the FAA.

College transcripts are not required from current FAA employees who are currently occupying a 399 series.

If selected, official transcripts are required prior to employment.

All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

If you want consideration for one or more of the Special Hiring Authorities, documentation that must be submitted at time of application can be found at Direct Hiring Authorities | Federal Aviation Administration (faa.gov).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Job Ident #: 826582300

Company Details

Federal Aviation Administration

800 Independence Ave, SW
Washington, DC 20591 USA
www.faa.gov/jobs

Our continuing mission is to provide the safest, most efficient aerospace system in the world. We strive to reach the next level of safety, efficiency, environmental responsibility and global leadership. We are accountable to the American public and ...

Benefits:
TBD

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Job Info

Location

Atlantic City, New Jersey, United States

Type

Contractor

Salary Range

$36,371 - $54,554

Company Details

Federal Aviation Administration

800 Independence Ave, SW
Washington, DC 20591 USA
www.faa.gov/jobs