Role Introduction
Reports To: Assistant Manager Technical Training (Planning and Administration)
This role is part of a professional team in our Flight Operations Department, which consists of flight crew and ground staff teams, both working to ensure the highest standards of operational efficiency and service. Safety is intrinsic to everything we do.
As a Administration and Examination Officer, you will be responsible for the administrative support to the Cathay Academy and Technical Training School and to prepare, conduct and invigilate examinations.
Key Responsibilities
- Ensure WBES or hardcopy examinations are available during training courses
- Plan, book and arrange payment for UKCAAi and HKCAD examinations and any resits
- Support ATPL examinations and invigilate flight crew examinations, and compile and maintain Cathay Academy cadet examination and training records and ensure entry into TPMS as required
- Issue course certificates and forward to the respective parties
- Ensure the integrity of the examination system and procedures, and the security of the examination storage room
- Create examination login for third parties when required, and monitor and report on the PC’s in the examination rooms
- Sort and distribute incoming mail and carry out the duties of administration officer when required
- Assist with the Resource Library tasks as require and process the I.T requests and facilities fault reports
- Arrange transportation for Cathay Academy/ TTS needs
- Prepare and maintain course attendance records and records of recovery training for cadets
- Assist with training planning and training material allocation to cadets. Maintain records of available training materials and ensure new orders are placed as appropriate
- Book and administer cadet FAA medicals
- Carry out the administration duties of the Deputy Manager Cathay Academy and Assistant Manager Technical Training (Planning and Administration) when required. Specific tasks as required by the ATTM/ DMCA/TTM.
- Preserve the confidentiality of privileged, sensitive or otherwise confidential company and individual employee information.
Requirements
Knowledge
- Tertiary education
- Office administrator or other suitable qualifications.
- Good command of spoken and written English.
- Proficiency in MS Office (Word, Excel, Powerpoint, Outlook).
Skills
- Acceptable to the HKCAD as an exam invigilator.
- Good interpersonal skills with the ability to deal effectively with internal and external parties.
Experience
- Minimum 1-2 years of administrative experience.
- Exam system administrator experience will be an advantage.
Personal & Application Information
Cathay Pacific is an Equal Opportunities Employer. Personal data provided by job applicants will be used strictly in accordance with our personal data policy and for recruitment purposes only. Candidates not notified within eight weeks may consider their application unsuccessful. All related information will be kept in our file for up to 24 months. A copy of our Personal Information Collection Statement will be provided upon request by contacting our Data Protection Officer.
