Job Description:

Duties & Responsibilities

• Payment and Check Processing
  • Receives pre-approved Local AP invoices//billings from user/requesting departments. Ensure that payment requests are properly supported with Quotations, PO, MRR, and other documents as deemed required (Three-way matching).
  • Ensure that payment requests are properly endorsed and the information on the chargeability of the expenditure is clearly and accurately filled up. (Note that AP Foreign recording will be done by Inventory Accountant)
  • Process payment request in SAP.  Ensure that all data fields are completely filled-out and amounts and taxes are correct. Obtain necessary approvals (manual and electronic) for the invoices as outlined in the SOP.
  • Prepare list of AP invoice for payments to local and foreign vendors in accordance with the agreed credit terms and based on forecasted disbursement for the period. Forward the list to Treasury accountant for appropriation and payment conformity.
  • Once payment list has been approved by the Treasury accountant, prepare the check vouchers for these suppliers. Obtain the necessary approvals for the checks/telegraphic transfer/debit letters based on the Board approved check signatories.
  • All CV payments that require processing via Internet banking should be endorsed to the Treasury accountant for online payment processing.  
  • Prepare tax certificates (BIR Form: 2307) in relation to the recorded expenses. Ensure all check vouchers and supporting documents are stamped with “paid”. Ensure that all checks issued have been stamped with “payee’s account only”.
  • Release checks to vendors on the due date or as agreed with the vendors.
  • Monitor and ensure timely liquidation of advances to suppliers – BOC and supplier payments. Check liquidations to ensure documents are complete.
• Financial and tax reporting
  • Ensure timely account revaluation.
  • Record adjustments to account for expense accruals and unreleased checks on a monthly basis.
  • Follow-up with requesting parties regarding the liquidation of advances to vendors and record the related expenses on time.
  • Prepare monthly account analysis for AP and other related accounts on a timely basis.
  • Prepare and submit monthly and annual tax reports on a timely basis
    • Form 1601E
    • Form 1604E and Alphalist for 1604E
    • Semestral List of Regular Suppliers of goods and suppliers by Top 20,000 Corp/) on a timely basis.
• Ensure proper document filing of all payable documents (hardcopies) and that electronic scanned copy of the CVs are stored in network folder.
• Others: Perform other tasks/duties as requested by superior.

Personal & Interpersonal Skills

• Good interpersonal skills
• Performs job with highest integrity
• Promotes camaraderie among employees

Professional skills

• Bachelor Degree in Accountancy
• Certified Public Accountant an advantage
• At least 2 years related work experience
• Proficiency in Microsoft office and SAP software
• Good communication skills (written and oral)

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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